Use the forward and backward buttons to navigate to and from recent screens.

You can view a full list of recent screens by clicking the drop-down button.

The drop-down menu gives you access to various options in Shape. Some of these options are only available when undertaking various tasks and will not be available on all screens.

The following drop-downs are available:

• File drop-down

  

The options in the File drop-down are described in the following table.

Menu	Description
New	Creates a new tab, event or register depending on the selected sub-menu.
Open	Opens a new resource. This option is greyed out until it is possible to select a new resource to open.
Save	Saves a record. This option is greyed out until it is possible to save a record.
Close	Closes a screen. This option is greyed out until it is possible to close a record.
Print	Prints the individual timetable. This option is greyed out until a timetable is opened.
Batch Print	Prints the batch of selected timetables. This option is greyed out until a timetable is opened.
Find Free	Finds a free staff member or room depending on the selected sub-menu.
Recent Documents	Displays the list of recently opened screens.
Exit	Exits the Shape application.

• Edit drop-down

  

The options in the Edit drop-down are described in the following table.

Menu	Description
Copy	Copies a chosen event. This option is greyed out until an event is selected on the timetable grid.
Paste	Pastes the copied event into the earliest slot available on the first day of the week. This option is greyed out until an event has been copied.
Paste Multiple	Pastes the copied event 1-10 times depending on the selected sub-menu option. This option is greyed out until an event has been copied.
Add Details	Allows a Course, Staff, Room or Learner to be added to an event depending on the selected sub-menu option. This option is greyed out until an event is opened or selected on the timetable grid.
Rollback	Rolls back the system to the last saved state. This option is greyed out until an event is opened.
Delete	Deletes the event. This option is greyed out until an event has been selected.
Duplicate	Duplicates the event. This option is greyed out until an event has been opened.

• View drop-down

  

The options in the View drop-down are described in the following table.

Menu	Description
Toolbars	Toggle to turn groups of icons on or off.
Status Bar	Toggle to turn the status bar at the bottom of the screen on or off.
Go To	Navigates Back. Forward or to the Start Page depending on the selected sub-menu.
Refresh	Refreshes the currently viewed screen.

• Timetable drop-down

  

The options in the Timetable drop-down are described in the following table.

Menu	Description
Create New Blank Timetable	Opens the New Timetable screen.
My Timetable	Opens the timetable for the logged in user.
Open Timetable	Opens the Course, Staff, Room, Learner or Exam timetable search.
Open Timetable Overview	Opens the Course, Staff or Room timetable overview search.
Open Event	Opens the Event search.
Duplicate Timetable	Allows the user to copy the current timetable layout and copy it to another course, room or staff member. This option is greyed out until a timetable is opened.
Roll-Forward Timetable	Allows the user to roll forward a Course, Staff or Room timetable layout into another session. This option is greyed out until a timetable is opened.
Clash Management	Open the Clash Management screen where clashes can be viewed, corrected and accepted.
Clashes	Allows the user to mark clashes as Acceptable or Unacceptable depending on the selected sub-menu. This option is greyed out until the Clash Management screen is opened.

• Register drop-down

  

The options in the Register drop-down are described in the following table.

Menu	Description
Open Register	Open the Register search.
Register Event Generation	Open the Register Event Generation screen where events can be created for courses set up for register event generation.
Register Slot Deactivation	Opens the Register Slot Deactivation screen where register slots can be deactivated globally.
Register Review	Opens the Course, Staff, Room, Learner or Exam Register Review screen depending on the selected sub-menu.

• Tools drop-down

  

The options in the Tools drop-down are described in the following table.

Menu	Description
Manage Learner Groups	Open the Learner Group Management screen where users can manage course groups.
Options	Allows the user to configure the timetable view.
Restore System Defaults	Restores system defaults from those set by the user in the Option screen.

• Tabs drop-down

  

The options in the Tabs drop-down are described in the following table.

Menu	Description
Tile Tabbed	Displays the current opened timetables in a tabbed format.
Tile Horizontally	Displays the current opened timetables in a horizontally tiled format.
Tile Vertically	Displays the current opened timetables in a vertically tiled format.
Tile	Displays the current opened timetables in a tiled format.
Start Page	Returns the user to the Start page.

• Help drop-down

  

The options in the Help drop-down are described in the following table.

Menu	Description
Contents	Displays the Home Page for the Online Help system.
About	Displays the System information regarding this screen.

The ribbon is designed to help you to quickly find the commands needed to complete a task. Ribbon commands are organised in groups, shown as tabs.

To use a command on the ribbon tab, click on that command with the mouse. All commands on the ribbon also have an associated access key, allowing them to be accessed directly from the keyboard.

To use the access keys or to see the keyboard shortcuts available, move the cursor over the appropriate toolbar button. You will then see small labels appear against the toolbar button. An example of this is shown in the following graphic:

The Recent pane will display recent search results allowing you to quickly navigate to previous screens from the Start Page.

Click on a search result to open it.

When the list has reached its maximum, viewing a new one will push the least-recently viewed one off the list.

The Task List pane displays a list of outstanding tasks. Tasks are created when one of the following changes occur on the register in Ontrack Staff Hub:

• A new learner is added
• A note is added against a learner
• A note is added against the register
• A progress status is changed against a learner

The Search pane allows quick access to the following searches:

• Course
• Staff
• Room
• Learner
• Exam
• Register
• Event

It also allows you to quickly create a new register or event.